Information for Exhibitors
THE CONFERENCE
The European Physical Society Conference on High Energy Physics (EPS-HEP2015) will be held in Vienna from 22-29 July 2015. An associated Industrial Exhibition will be organized where companies can present themselves in prominent locations, to which we would like to invite your company to participate.
The EPS-HEP conference is one of the major international particle physics conferences. Approximately 700 participants from around 35 countries usually attend the Conference. Several participants are decision-making members of large research centres in the field of nuclear and particle physics.
THE VENUE
The conference will take place at the University of Vienna. Foundet in 1365, it is the second oldest German speaking university. At this university, Doppler was head of the Physics Department, Boltzmann and Mach had their scientific feuds, and Erwin Schrödinger laid the foundations of quantum mechanics.
THE OFFER
We would like to invite you to attend the Conference and are pleased to offer you the following possibilities to present your products:
- Exhibition of your Products: The exhibition time is all days (expect on sunday) of the Conference (22 – 29 July 2015). The location of the exhibition is at the Arcades. During coffee breaks the coffee will be served in this area. Sufficient time for visiting the exhibition without talks is foreseen. Fee for Exhibition Area (1,5x3m2) incl. 4 chairs, 2 tables, power connection, WLAN network: Euro 1.500,- Booking form
incl. Social Events for 2 persons: Welcome and Heurigen reception, Portraittheater and Conference Gala Dinner - Flyer in delegates bag: As a complement to the Industrial Exhibition, the Conference Organisers offer alternative publicity opportunities. These include the possibility of placing flyers (or other promotional items, such as pens) in delegates’ bags, as well as generally sponsoring the Conference; sponsors will be listed in the Conference Program. Fee for a flyer in delegates’ bag: Euro 800.- booking formFor other material, you may wish to place in delegates’ bags, please contact us.
- Sponsorship of a social event: We are inviting you to be sponsor of one of the high quality social events: The Portraittheater on Friday, the Classical Concert in the Great Hall of the Austrian Academy of Sciences on Monday or the conference dinner in the Orangerie Schönbrunn on Tuesday. Sponsoring companies are named as official sponsor of this event and are included in the Conference Program (one page will be devoted to each event). In case you would like to receive more information please contact the organizing committee.
INVOICE
For booking an exhibition area, please complete the booking form and return it by fax (+43 1 544 73 28 – 54) or e-mail to the organisers. Upon receipt of your definite order the conference office will send an invoice to your address. Full advance payment is required.
CANCELLATION
Any changes and cancellations must be communicated in writing to the chairman of the organizing committee J. Schieck. Upon receipt of a written cancellation notice before July 8, 2015, 80% of the total fee will be refunded. No refund can be made for cancellation after this date. Any refunds will be made after the Conference.